How to generate a Payee Error Message

Payee Error Messages are a very useful way of getting the system to validate payroll results.

This examples shows how to configure a basic Payee Error Message that checks the results of a specified deduction are within a given limit.

Step 1 – Create a Message Catalogue.

Create a Message Catalogue entry that will be used to populate the Error Message.

(PeopleTools > Utilities > Administration > Message Catalog)

GOTYA – Ensure your Message Catalogue number is over 300. Message Catalogue entries below 300 are reserved and will not result in a Payee Message.

HINT – Don’t add to a delivered Message Set as it may cause issues with future upgrades/patches.

Step 2 – Create a Formula to generate the Error Message

A formula is used to check the condition/s and trigger the error if required. The formula below generates a “Warning” only.

(Main Menu > Set Up HRMS > Product Related > Global Payroll & Absence Mgmt > Elements > Formulas)

HINT - Add the “MSG PAYMENT ERR” system element to generate an “Error”

(Main Menu > Set Up HRMS > Product Related > Global Payroll & Absence Mgmt > Elements > Formulas)

Step 3 – Assign Formula to Section

In this example the formula is added to the Finalise section of a Payroll Process List.

(Main Menu > Set Up HRMS > Product Related > Global Payroll & Absence Mgmt > Framework > Sections).

Results

The deduction element has resolved to $120, which is over the specified limit of $100.

(Main Menu > Global Payroll & Absence Mgmt > Absence and Payroll Processing > Results by Calendar Group)

A warning is generated and shown in Payee Messages.

(Main Menu > Global Payroll & Absence Mgmt > Absence and Payroll Processing > Payee Messages)